A certificate has different content and is issued with various functions, such as a Competency Certificate, Professional Certificate, and so on. Permenristekdikti Number 59 of 2018 Article 2 states that the purpose of issuing certificates is to provide written evidence regarding the recognition of competence, achievement, expertise in a branch of science, graduation, as well as legalizing the owner to carry out professional practice according to the educational program.

A certificate of competence usually has a validity period of each as a usage limit. For example, a certificate of foreign language proficiency is usually valid for two or three years and a certificate of competence for a mining operations supervisor is valid for five years.

The verification process

The importance of verifying certificates with validity period is to ensure that the competence of the certificate holder is in accordance with the standards recognized by the certificate issuing institution within a given period.

One of the verification stages, of course, is to match the validity period of the certificate. If the verification results reveal that the certificate has expired, the company or other agency looking to hire the candidate should re-check their competence.

More generally, verification is done in an effort to ensure the authenticity of the certificate. Because it is often not in accordance with the competence of the owner, fake certificates have the potential to harm the company. Hiring employees with counterfeit certificates can put a company at a high risk, both in reputation and financial loss.

In addition, candidates with fake certificates will tarnish the reputation of the issuing institution. Counterfeit and/or expired certificates do not properly demonstrate the competence of the owner, so if the quality of the owner is not appropriate, it will affect the associated institution.

Therefore, they must carry out their functions honestly and try harder to prove their integrity, ultimately maintaining their reputation.

Certificate verification is getting easier and more practical

Companies or organizations need to conduct thorough screenings to prevent candidates with false educational qualifications. The first step that can and is usually taken is to verify the certificates of the candidates.

Currently, the certificate verification process is getting easier with the introduction of electronic certificates, which will gradually replace paper-based certificates. Electronic certificates can increase efficiency in the administrative process, avoiding the risk of loss, damage, and theft of physical documents.

Apart from utilizing the advantages of electronic certificates, the verification process is also being made easier with third-party platforms, such as the website-based platform at www.demo.education-verification.com. This platform makes the certificate verification process more efficient and effective, both in terms of time, resources, and costs.

In the Education Verification platform, the name of the verifier is recorded in the system, which also maintains accountability in the verification process. In addition, verification is carried out in a two-step process: verification by the staff and confirmation by supervisors, which drives the check-and-balance process. All results can be accounted for and guaranteed to be accurate.

Education Verification also applies QR code technology, which makes it easier to check certificates. Users only need to go to the website of the institution that issued the diploma and click on the link or scan the QR code that is directly linked to the Education Verification page.

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